What’s a PIM system and why it is important in ecommerce?

By definition, the PIM system is Product Data Administration, i.e. a system for managing product data. What do we want it for? In spite of everything, we are able to handle items of details about merchandise on the retailer. Theoretically, it’s like that, nonetheless, these days details about the product is among the most essential gross sales’ issue within the retailer. Gadgets with out acceptable images and descriptions haven’t any likelihood of being offered or discovered on this planet of search engines like google and yahoo, as it’s proven within the chart under.

Necessary components of expertise whereas purchasing on-line

Supply: https://www.marketingcharts.com/charts/important-elements-of-the-online-…

In style department prospects wish to attempt an merchandise on earlier than they determine whether or not it matches their expectations. Within the brick and mortar store it’s easy, purchasers are capable of see, contact and even attempt explicit merchandise earlier than buying.

In keeping with Navar.com report, 62 % of the returns in style is definitely an trade however not an actual return.

Supply: https://see.narvar.com/2019-09-GLO -WebContent-Client-Report-Returns_2 019-Report-The-State-of-On-line-Returns-EN —PDF-LP.html

The conclusions are apparent – the issue is product content material. On this case, nonetheless, it’s primarily in regards to the parameters and bodily options of things and never the overall advertising description or images. The important thing to decrease the speed of returns is due to this fact the suitable prametrization of product descriptions. The client must get hold of the factor that one expects and there shall be much less returns in every department.

Regardless of the standard of the product content material, environment friendly and efficient  administration of the complete product base is a particularly essential issue right here.  Prestashop by itself has the instruments to do it nonetheless there are conditions, during which  we want one thing  extra and it isn’t nearly mass modifying of merchandise.

A number of gross sales channels

Prestashop as a platform permits you to run a number of shops on one engine with the Multistore choice enabled. Nevertheless, it isn’t all the time potential to run a number of shops within the Multistore system as a result of, for instance, it conflicts with the enterprise context, they have to be on completely different servers, they’re managed by associated organizations and plenty of others. Typically, along with Prestashop, we use different kinds of software program within the group, equivalent to different gross sales platforms, OMS, ERP, CRM, market, exterior distributor programs or different gross sales programs for offline product distribution.

In such a scenario, sustaining the consistency of product knowledge throughout a number of gross sales channels is an actual problem. As well as, generally this knowledge must be managed in such a means that one set of parameters is utilized in one system and one other within the different, and moreover, completely different product descriptions are used, which is especially essential when it comes to search engine optimisation. We additionally obtain product knowledge in varied codecs, e.g. CSV, XLS, which we additionally want to have the ability to import and merge with our present product catalog in keeping with the foundations adopted in our group. Merchandise in numerous programs will also be represented otherwise – in a single system we need to have variant merchandise and within the different easy merchandise, as a result of, for instance, this technique doesn’t permit using variants. Equally, in a single system we need to publish extra images and extra supplies with the product, equivalent to PDF or video recordsdata, and never do it within the different one. All these issues are solved through the use of the PIM system in our group. The PIM system moreover permits us to divide the product catalog between channels with out burdening, for instance, the eCommerce platform database with merchandise that won’t be utilized in it.

Many product templates

At current, PIM programs let you create product templates, due to which we are able to assign units of parameters to product classes and create simulations of the looks of product playing cards, which within the case of merchandise of 1 class might look completely different and within the case of the opposite class. This lets you design and check the association of components on the goal product card within the on-line retailer, public sale programs and different market programs.

Many individuals managing the product base

Because the eCommerce group grows, there’s a must create a separate crew within the group to increase and replace the product base. The work of a number of folks on one product database will be problematic as they will work on the identical merchandise on the identical time and get in one another’s means. Typically there’s a scenario that one particular person ought to have broader permissions within the system to edit all product parameters, and the opposite particular person solely to edit explicit description. One of many staff can take away merchandise from the system and the opposite can not. One position within the system might permit explicit particular person so as to add translations and one other so as to add new merchandise. As well as, on a extra superior degree of authorization, folks from the product crew might have entry to the PIM system, however to not the gross sales system or the shop, which considerably impacts the extent of safety within the group.

Monitoring of the product crew

Each E-commerce Supervisor struggles with the issue of monitoring their subordinates each day, and infrequently these staff are within the product crew. PIM programs permit for automated reporting and previewing what share of the product base is accomplished, what number of merchandise are appropriate for publication, what number of objects are nonetheless being described, translated or supplemented with options. By including instruments like a Kanban board to this, we are able to simply see which merchandise are on which stage and what the efficiency and progress of the crew appears to be like like. Such instruments additionally facilitate the introduction of recent folks to the crew, permit for higher group of labor and make it simpler to seek out bottlenecks within the course of.

Provider engagement

A pure concern within the context of the product catalog is the involvement of suppliers in its creation and updating. Fashionable PIM programs let you create an acceptable position for suppliers and enhance their involvement within the course of by direct entry to the system. PIM programs additionally embody an intensive API that permits not solely to obtain product knowledge from them, but in addition to insert them into PIM in an automatic method, e.g. from the provider system. Alternatively, the PIM system might present knowledge to recipients of our product knowledge, who may additionally be capable of log in to it or obtain it to their system through API.

Automation of actions and synthetic intelligence

In a multi-person crew with completely different roles to handle and product knowledge coming from completely different sources, instruments to automate actions shall be indispensable. In fashionable PIM programs, we are able to robotically management the move of knowledge, change the standing of merchandise – their completion and readiness in response to supplementing the minimal scope of required knowledge, which we are able to moreover outline ourselves. Automated processes may create, for instance, product descriptions primarily based on patterns utilizing product options or, going additional, even use AI synthetic intelligence, which is able to generate its description primarily based on product knowledge.


PIM programs are quickly rising technological areas that take over the complete administration of product data, together with further recordsdata and images. It’s a form of product information repository that permits the group to construction knowledge higher, handle it extra simply, distribute it and hold it constant throughout completely different goal programs and gross sales channels. In keeping with the structure of microservices, product data is separated into a person system that’s impartial of the shop platform used. Isolation product administration into an separate system takes organizations to a extra superior degree, permitting them to make use of nearly any e-commerce platform, no matter their know-how or means of functioning. There are lots of ready-made integrations out there available on the market that permit one to attach Prestashop retailer with standard PIM programs. In instances when product data is so essential, the best way of its group and supply in a aware firm must be refined and the system that organizes it must be as ergonomic, straightforward to make use of, versatile and inbuilt accordance with the API First ideology as it’s potential.

The entire means of implementing the PIM system and correctly connecting it with the Prestashop retailer is just not a simple motion and requires plenty of consideration and expertise – it’s higher to entrust it to professionals to be able to get the utmost advantages for our enterprise.